Table Of Contents
Open Structure
Structure Details
Photos and Documents
Components
Restrictions
Assessment Results
Inspections
CSS Inspections
BCI
Events
Inventory Reports
User Maintenance
Inspection Scheduler
Downloads
Signing In
If you have forgotten your password, click on the Forgotten Password link.
You then have the chance to enter your email address.
If the email address is recognised by the system, a new password will be emailed to you.
Open Structure
This screen allows you to see a list of all your structures.
You can open any one of them by clicking on their name.
Most boroughs will only see their own structures listed, sector leaders and package administrators will able to see all structures however.
Initially the first 20 structures are shown, sorted by name.
Clicking on the numbers above the word Name will allow you to move forward by page.
A better way to locate a structure in the list is to enter l part of its name or identifier in the search criteria and then hit the Search button (or simply press Enter).
You don’t need to enter the full name of the structure, just enough of the name so as to limit the list.
For example, if you are looking for Bonesgate Stream Access Bridge.
Simply enter the word bonesgate into the search criteria field and hit enter.
The list will then be reduced to only those structures containing the characters you have entered.
Structure Details
The first page visible shows basic details about the structure in general, such as its name and location.
The folders on the left allow users to navigate to other pages which show details of individual structural elements, assessments, inspection results, etc.
Some of the fields in the database have ‘drop down lists’ which allow users to select from various pre- defined alternatives.
If a user wants a value that isn’t the list he must click the other link next to these fields, which allow values to be entered which are not on the list.
A checkbox allows the users to either enter a non-standard value as a once off, or add the new entry to the list so it is visible next time.
Customisations to these lists are only visible to other users from the same borough.
You will notice a Save button at the bottom of each page.
If you make changes, it is necessary to save these before you move off the page, even if you are only moving to another element of the same structure.
At the top of the page (above the word Actions) you will notice a line telling you where you are in the system hierarchy.
You can always click on this hierarchy to return to the front page, or a higher level in the system.
Photos and Documents
The Photos and Documents tabs allow files to be uploaded and stored against each structure.
To add a photo, select the Photos tab and then press the Browse… button next to the Photo Location field.
This will then prompt you to select a file from your PC for upload.
You also have the option of entering a title, date and description.
Once you have entered these, press the Add Photo button to upload your photo and save it.
Documents can be uploaded in a similar manner.
It is also possible to record details of documents without actually uploading them.
For example, if you have paper documents you may just want to record their location.
Components
Click on the (+) symbols to open up the folders.
Right click on an individual element to add new elements.
If you make any changes, you need to press the Save button before moving to another element.
If you edit a field and then attempt to move away without saving you will be prompted to return to the page so that you can save your changes.
Restrictions
Right click on the Restrictions folder or an existing restriction to add a new restriction.
Assessment Results
Right click on the Assessment Results folder or an existing assessment to add a new assessment.
Inspections
There are also two types of inspections – regular inspections and County Surveyors Society (CSS) inspections.
A regular inspection is based on the components and sub- components already setup for your particular structure.
A CSS inspection is all the components available, not necessarily related to your structure.
CSS Inspections are discussed further below.
To add either, a regular or CSS inspections, right click on the Planned or Actual folder (under Inspection) and select the new inspection type.
CSS Inspections
This has been added in response to users request for an inspection sheet which looks just like the one issued by the CSS.
Users can enter these types of inspections without the need to update their inventory.
The format has been made to look as close as possible to the printed form issued by Atkins as part of their BCI guidelines.
Where you have conducted an inspection and used two of these forms (for a multi span structure for example), simply enter to CSS inspections and give them the same inspection date.
The system will consolidate the two inspections automatically when calculating the BCI.
BCI
Click on the BCI tab on the top of the CSS inspection page to get a breakdown of the BCI scores.
If there is more than one inspection click on the drop down list to get the BCI result for a particular inspection date.
Events
Inventory Reports
Firstly select a category of report, then a version.
If required you can also select one or two filter criteria which vary depending on the report category.
Then press the Display button.
After a short pause, a new window should open containing the report.
Please note you will require the Adobe Acrobat plug - in to be installed on your web browser.
This is available as a free download from www.adobe.com and is already installed on most PCs.
User Maintenance
1. Able to view structures in their own borough, unable to add or edit any data.
2. Able to view and edit data for their own borough
3. Able to view structures from any borough, unable to add or edit any data.
4. Able to view, edit or add data to any structure in any borough. By default, each borough is assigned one user with level 2 access. Sector leaders, package administrators and TfL will have level 3 or 4 access. Any user is able to add additional users at the same or lower level than themselves. This can be achieved by selecting User Maintenance from the Actions panel and then Create User.
Inspection Scheduler
On the Inspection Schedule page you can change the Regime Type, to display the various types of Inspections.
The first page of the Inspection Scheduler displays the number of inspections per year. It includes the previous 6 years, current year and future 5 years figures.
It also displays the total value of the inspections per year – in the dark grey Total Value column.
By clicking on one of the numbers in the relevant years columns, you are taken to a detail page where the breakdown for that year is displayed.
The breakdown shows the value of inspections per month for the year selected.
For example, if you click a figure in the 02/03 year column on the first page, the details for the funding year 2002 are displayed on the second page.
Here actual inspections are depicted in bold, whereas future inspections are in regular text.
By clicking on the value in the columns you can view and edit a particular inspections detail.
By clicking on a structures name you are redirected and taken to that structure details.
Downloads
Downloads can incorporate manuals, updates to the BridgeStation or WebSync application, or third party application needed to run any of the aforementioned downloads.